The Vegetarian Society privacy and data protection policy
This policy is written in accordance with the Data Protection Act 1998. We are registered under the Act as a Data Controller under number Z902652X.
This privacy statement applies to personal identifiable information (PII) collected by the Vegetarian Society and applies to information we collect from:
Personal identifiable information?
PII refers to information we may collect that can be used to uniquely identify, contact, or locate a single person. This could include name, address, email address etc. We don’t collect PII when you just visit the site. Providing PII is strictly voluntary. Wherever we collect PII, the padlock symbol below from the Information Commissioner’s Office makes you aware that information is being collected and processed in line with the Data Protection Act. This applies to the above Vegetarian Society affiliated websites, though not all elements may be applicable, depending on what information is requested or which functions are featured.
Visitors to our websites
When someone visits www.vegsoc.org and logs-in then we do associate some limited visitor behaviour patterns, as listed below, to PII. This is only applicable on our Vegetarian Society (www.vegsoc.org) website.
Using the forums
Our non-member forums are moderated. Please note your full name will appear against a post. The posting of personal information on a discussion board means your information is publicly accessible. Such information can be viewed online and collected by third parties. We are not responsible for the use of information by such third parties. We are not responsible for the privacy of any identifiable information that you post on our forums.
Supplying personal identifiable information
The information you provide to the Vegetarian Society when contacting us by any means will be added to our database in accordance with the Data Protection Act and this policy. This information may be used for, but is not limited to, purposes such as mailing you Vegetarian Society publications, administering membership, informing you of charity news, events and fundraising activities and other related Vegetarian Society activities. We aim to keep this information as up to date as possible and ask you to let us know, or update your details online, if any of your personal information changes.
We will do everything we can to prevent this information from being used illegally. We will never pass it on to anyone, with the exception of:
• We use a third party mailing house to send out particular mailings on our behalf, but this third party is only allowed to use the information for this purpose and they must fully comply with the Data Protection Act.
• Third party organisations with which we have a reciprocal arrangement
You can opt-out of any mailings. Please see the opt-out section below.
People who choose to supply personal identifiable information and are under 18
The information you provide to the Vegetarian Society will be added to our database and may be used to inform you of charity news and Vegetarian Society activities. We do not pass this information to any third party with the exception of young people who are Junior members. In this instance we use a third party to send out mailings such as The Vegetarian members’ magazine on our behalf, but this third party is only allowed to use the information to send out what’s been requested and they must fully comply with the Data Protection Act for this purpose.
If you are under 18 please ensure you obtain your parent or guardian’s consent before submitting any personal information to our websites.
Parents and guardians
We encourage you to be aware of the activities in which your children are participating in both offline and online, particularly with regard to third party websites. We suggest discouraging your child from providing any information without your consent.
We are compliant with the Payment Card Industry Data Security Standard which is a set of EU-wide requirements to enhance credit card data security.
The padlock symbol is displayed whenever payment information is being processed to make you aware that your information is being collected and processed in line with the Data Protection Act. When payment details are collected we use a secure server, as indicated by the prefix HTTPS, to encrypt your financial information. Our database is hosted in a secure data centre. Although these measures are in place we cannot guarantee the security of any information you transmit to us and you do so at your own risk.
Where your information is stored
Information which you submit via our websites is transferred to the united States of America, where our website hosting provider is located. The company abides by the Safe Harbor privacy principles, as set forth by the United States department if Commerce, regarding the collection, storage, transfer, use and other processing of data transferred from the European Economic Area to the United States.
Where we embed videos from YouTube we use YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos. To find out more please visit YouTube’s embedding videos information page.
Links to third parties’ sites
‘Add This’ and ‘Share’ buttons
Under the terms of the Data Protection Act, 1998, you have the right to object to the use of your data for any of the above purposes. Please let us know if you would like to opt-out of any mailings, or if you object to your information being passed to third party organisations, by writing to us at the address below.
Access to personal information
The Vegetarian Society tries to be as open as possible in terms of giving people access to their personal information. If you would like to request to see the information we hold on you, you can request this by making a ‘subject access request’ under the Data Protection Act, 1998. Please write to us at the address below, including a cheque for £5 made payable to ‘The Vegetarian Society’.
The Vegetarian Society
Or call 0161 925 2000
If you have any further questions or queries not covered here then please let us know. You can contact us at firstname.lastname@example.org or call 0161 925 2000.
Links to other websites
This privacy notice does not cover links which take you to other organisation’s or people’s websites. We take no responsibility for the accuracy of the information on external sites and encourage you to read the privacy statements on any sites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 20th October 2015.